RED BLUFF

CITY COUNCIL

REGULAR ADJOURNED MEETING MINUTES

DATE OF MEETING: May 16, 2006

TIME OF MEETING: 6:15 P.M. – Closed Session

7:00 P.M. – Regular Meeting

PLACE OF MEETING: RED BLUFF COUNCIL CHAMBERS, CITY HALL


Councilmembers Present: Andy Houghton, Mayor

Wayne Brown, Mayor Pro Tem

Forrest Flynn (arrived late)

Daniel Irving

Larry Stevens

Councilmembers Absent: None

Staff Present: John Blacklock, Interim City Manager

Richard Crabtree, City Attorney

Gloria Shepherd, City Clerk

Gerry Gray, Fire Chief

. Al Shamblin, Police Chief

Charlie Mullen, Planning Director

Margaret Van Warmerdam, Finance Director

Mark Barthel, Public Works Director

Nik Reikalas, Parks & Recreation Director

Tessa Pritchard, Human Resources Director

J D Ellison Sr., Building Director/Official

Donna Gordy, City Treasurer


Steve Westbrook led the Pledge of Allegiance at the request of Mayor Houghton and the Assemblage joined in.



CLOSED EXECUTIVE SESSION - 6:15 P.M.


1. CONFERENCE WITH LEGAL COUNSEL –

Government Code Section 54956.9

PENDING LITIGATION: CASE NO. 2:06-CV-00720-LKK-PAN

LARRY STEVENS VS. CITY OF RED BLUFF

The City Council gave direction to Legal Counsel.


REGULAR MEETING - 7:00 P.M.


CITIZEN’S COMMENT

Al Shamblin, Police Chief, invited everyone to attend the Tehama County Peace Officers Memorial Service at Bethel Church at 6:30 p.m. on May 17, 2006.

Gerry Gray, Fire Chief, introduced the newly appointed Red Bluff Fire Marshal, Mike Bachmeyer.


PROCLAMATIONS AND PRESENTATIONS

FOSTER CARE MONTH

Mayor Houghton presented the Proclamation to Jenny Alford Proclaiming May 2006 Foster Care Month and commended those foster families, who open their homes and hearts to children whose families are in crisis. There are numerous individuals, public and private organizations who work to increase public awareness of the needs of children in foster care and the valuable contribution of foster parents.

Ms. Alford urged all citizens to become involved towards the goal of providing children in safe families, community, and schools.

PROCLAMATION – RELAY FOR LIFE

Councilmember Brown presented the Relay for Life Proclamation to Steve Westbrook, announcing that the Tehama County unit of the American Cancer Society will hold its 9th annual Relay for Life on June 10, and 11, 2006, honoring over 175 cancer survivors, and remaining one of the top 10 Relay for Life fundraisers in the entire nation.

Steve Westbrook, this year’s honorary chair for Red Bluff’s Relay for Life, thanked the City Council and the community as a whole for the honor of accepting and participating in the Red Bluff Relay for Life endeavor to take up the fight against cancer.


CONSENT CALENDAR

M/S/C Brown, Stevens to pull items #9, #12 & #13 for discussion and approve remainder of Consent Calendar.

AYES: Councilmembers: Brown, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: Councilmember: Flynn (absent at time of discussion and vote)


REPORT REGARDING CONTRACT AWARDS – APRIL 2006

Approved 4-0-1


APPROVAL OF MINUTES

MAY 2, 2006 - REGULAR MEETING

Approved 4-0-1


REPORT ON SALES TAX

Approved 4-0-1


RESOLUTION NO. 34-2006; PROHIBITING PARKING; A PORTION OF RED BLUFF CITY PARK PARKING AREA; SATURDAY MORNING FARMERS’ MARKET

Approved 4-0-1



RESOLUTION NO. 35-2006; STREET CLOSURE BOAT DRAGS “SHOW AND SHINE”

Approved 4-0-1


PARKING RESTRICTION, 900 BLOCK ALLEY OF MADISON STREET, COMMUNITY PICNIC – JUNE 4, 2006 11 A.M. TO 7 P.M., RESOLUTION NO. 36-2006

Approved 4-0-1


ORDINANCE NO. 968 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RED BLUFF AMENDING CHAPTER 24 SECTION 24.32-1 OF THE CITY CODE - WATER

Approved 4-0-1


ORDINANCE NO. 964 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RED BLUFF AMENDING CHAPTER 5 – CONSTRUCTION REGULATIONS OF THE RED BLUFF CITY CODE

Approved 4-0-1


WORKERS COMPENSATION AND LIABILITY INSURANCE REFUND AND ASSESSMENT FOR THE YEAR ENDING 6/30/05

Recommendation that the City Council authorizes the application of the liability insurance refund to offset the workers compensation increase for 2004/05.

Clarification was requested and it was explained that by designating the refund to the workers compensation fund it would help to minimize the foreseen rising costs. If not designated the refund would be distributed to all departments.

M/S/C Irving, Brown to approve.

AYES: Councilmembers: Brown, Houghton, Irving, and Stevens

NOES: None

ABSENT OR NOT VOTING: Councilmember: Flynn (absent at time of discussion and vote)


TRI-COUNTY ECONOMIC DEVELOPMENT CORPORATION (TCEDC) MEMBERSHIP CONTRACT FOR ECONOMIC PLANNING AND COORDINATION SERVICES - $4,993

Approved 4-0-1

PAYROLL WARRANT REPORTS TO CITY COUNCIL

Informational only



BAR CODE EVIDENCE TRACKING AND MANAGEMENT SYSTEM FOR POLICE DEPARTMENT

That the City Council authorize the City Manager to issue a purchase order with Evidence OnQ in the amount of $10,183.00 for Bar Code Evidence Tracking and Management System including software.

Clarification was requested and it was explained that the authorization was for the whole amount and that the City can reject a bid if it doesn’t meet specifications and can determine whether the bid be awarded to the second one.

M/S/C Brown, Irving to approve.

AYES: Councilmembers: Brown, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: Councilmember: Flynn (absent at time of discussion and vote)

UPDATE OF ONSITE BURN DUMP MEETING WITH THE “DEPARTMENT OF TOXIC SUBSTANCE CONTROL”

That the City Council direct the Building Director/Official to prepare a Request for Proposal to perform the testing of soils at the old City burn dump site as required by the “Department of Toxic Substance Control” and bring back to the next City Council meeting for approval prior to mailing.

Clarification was requested and it was explained that this is the first step in a project with the State that is hard to predict a time frame for. They will take it a step at a time as issues arise and are resolved, and it may impact the budget.

M/S/C Brown, Irving to approve.

AYES: Councilmembers: Brown, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: Councilmember: Flynn (absent at time of discussion and vote)



AGENDA ADDENDUM D-14 ADDED

Added and passed with Consent Agenda

LETTER OF SUPPORT FOR PARTICIPATING JURISDICTIONS IN A COUNTYWIDE COORDINATION GRANT APPLICATION.


Approved 4-0-1


CURRENT BUSINESS

WATER RESERVOIR AND PIPELINE PROJECT CONSTRUCTION MANAGEMENT SERVICES, CONTRACT AMENDMENT NO. 8

Mark Barthel, Public Works Director, reviewed the staff report and gave staff’s recommendation that the City Council approve Contract Amendment No. 8 for Construction Management Services by Pace Civil in the amount of $23,000 and authorize the expenditure from Fund 52-50-340-120.

M/S/C Irving, Brown to approve # 8.

AYES: Councilmembers: Brown, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: Councilmember: Flynn (absent at time of discussion and vote)


SOLE SOURCE CONTRACT WITH REAL ESTATE ASSOCIATES TO BE THE CITY’S ADMINISTRATIVE SUBCONTRACTOR FOR KIMBALL CROSSING

Margaret Van Warmerdam, Finance Director, reviewed the staff report and gave staff’s recommendation that the City Council:

1. Authorize the City Manager to execute the contract for Administrative Subcontractor for Kimball Crossing in the Amount of $24,368.


2. Approve the City Attorney to review and approve the loan documentations and authorize the City Manager to sign the loan documentation with Kimball Crossing.

The City was awarded $974, 359 of State HOME Investment Partnership program grant funds in June 2004 for the purpose of helping to finance the development of the 56 – unit new construction Kimball Crossing multifamily housing project. The staff and John Turner have reviewed outstanding issues regarding the substitution for the original applicant developer and feel that expedited procurement of these services is needed to insure timely and competent completion of it’s responsibilities as a public lender under the HOME program. State emergency procurement allowed it to go forwards and delays are not beneficial to the project or the City.

Attorney Matthew McGlynn represented his client Elva Grant requesting for the expediting of the review of documents in order that she be able to receive the tax credits in September 2006 as a condition for her to start the project.

M/S/C Brown, Irving to Authorize the City Manager to execute the contract for Administrative Subcontractor for Kimball Crossing in the Amount of $24,368. Approve the City Attorney to review and approve the loan documentations and authorize the City Manager to sign the loan documentation with Kimball Crossing.

AYES: Councilmembers: Brown, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: Councilmember: Flynn (absent at time of discussion and vote)

Councilmember Flynn arrived at this time.


DEVELOPER FUNDING PARTICIPATION DISCUSSION PERTAINING TO THE MUNICIPAL SERVICE REVIEW (MSR) STUDY ASSOCIATED WITH THE CITY OF RED BLUFF SPHERE OF INFLUENCE (SOI) BOUNDARY MAP EXPANSION

Charlie Mullen, Planning Director reviewed the staff report and gave staff’s recommendation that the City Council:

1. Allow Duke Leggett, Alexander Leggett Development and Ron Moser, Tuscan Village Development Group to address the City Council on their proposed participation in funding of the Municipal Service Review Study; and consider

2. Directing the City Attorney and staff to prepare draft Agreements with the two developers to participate in funding of the MSR study and to bring back Draft Agreements to the City Council for approval at a future meeting.

Duke Leggett offered to partner with the City and provide the needed funds to process the MSR for the City in order to move forward with the project. This risk was worth funding and his other options were to wait, process it through the County, or do a specific MSR to his project only and it would involve procuring the same information that the City would need later to do their own MSR.

Ron Mosier, contractor, had wanted to participate in this as well, but under advice he had decided to withdraw until he can see an amendment and review the grandfather clause from the County regarding this area being developed and then consider participating.

George Robison, Tehama County LAFCO, supported Duke Leggett’s offer to partner with the City and thanked the City for considering it.

City Council were concerned about the perception that the City could be purchased and it was explained that this was in no way giving the developer carte blanche and that the City would not be obligated to approve any project and that the developer was doing this voluntarily.

City Council considered that providing a portion of the cost might be a better approach to this partnering venture.

Councilmember Stevens proposed moving forward with the facts to find the costs involved and estimate the fair share of the developer and the City as a partner.

Ron Moser felt he was willing to partner as a third part of the funding.

Councilmember Stevens withdrew his proposal.

This item was tabled for further discussion.


PARKS AND RECREATION LOGO UPDATE

Nik Reikalas, Parks & Recreation Director, reviewed the staff report and gave staff’s recommendation that the City Council concurs with staff’s request to change the Parks and Recreation Department logo.

City Council discussed the need for a new logo and some felt that this logo had been designed for longevity. Nik Reikalas, Parks and Recreation Director, explained that the marketable image of the Community Center and the Parks and Recreation could be rolled out to the public inviting children and adults to design a new logo and then bring back recommended winners to the City Council to make a decision.

Richard Clapp, Parks & Recreation Commission Member, supported having the children get involved and explained how it would help for the community to take ownership of their Parks and Recreation and give it meaning for all involved with this City process.

M/S/C Brown, Flynn to approve.

AYES: Councilmembers: Brown, Flynn and Irving

NOES: Councilmembers: Houghton and Stevens

ABSENT OR NOT VOTING: None



MCGLYNN SWIMMING POOL UPDATE

Nik Reikalas, Parks & Recreation Director, reviewed the staff report and gave staff’s recommendation that the City Council:

1. Utilize the High School Pool for the summer swim season 2006 and direct the Parks and Recreation Department to expedite the necessary RFP’s for the soil engineering analysis. Further direct the Parks and Recreation Department to proceed with the RZH grant work to initiate the pool resurfacing project.

And

2. Approve supplemental budget appropriation from the General Fund not to exceed $2,200 to complete the soil engineering analysis. In addition to the General Fund, Soil Engineering Analysis will be paid through the following accounts with amounts not to exceed $8,000:

60-62-330 = $2,300

60-62-530 = $2,000

60-62-290 = $1,500

This process started when a grant was submitted 2 years ago and came back with a correction request and then was sent back to the State.

M/S/C Brown, Stevens to approve.

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None


RATIFY/APPROVE APRIL PAYABLES CHECK NUMBERS 51753-52043


That the City Council ratify/approve April Payables Checks Number 51753-52043.

M/S/C Flynn, Stevens to approve.

AYES: Councilmembers: Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: Councilmember: Brown (abstained)



COMMITTEE REPORTS/COUNCIL COMMENTS

John Blacklock discussed the benefits of the bond bill and how every city could potentially benefit.


ADJOURNMENT

At 9:10 P.M. Mayor Houghton adjourned the meeting to June 6, 2006 at 7:00 P.M., in the Red Bluff City Council Chambers.


s/b Andy Houghton

Mayor



ATTEST:

s/b Gloria Shepherd

City Clerk