RED BLUFF

CITY COUNCIL

REGULAR ADJOURNED MEETING MINUTES

DATE OF MEETING: March 21, 2006

TIME OF MEETING: 7:00 P.M.

PLACE OF MEETING: RED BLUFF COUNCIL CHAMBERS, CITY HALL


Councilmembers Present: Andy Houghton, Mayor

Wayne Brown, Mayor Pro Tem

Forrest Flynn

Daniel Irving

Larry Stevens

Councilmembers Absent: None

Staff Present:

Richard Crabtree, City Attorney

Gloria Shepherd, City Clerk

Gerry Gray, Fire Chief

Al Shamblin, Police Chief/Acting City Manager

Charlie Mullen, Planning Director

Margaret Van Warmerdam, Finance Director

Mark Barthel, Public Works Director

Nik Reikalas, Parks & Recreation Director

Tessa Pritchard, Human Resources Director

J D Ellison Sr., Building Director/Official

Donna Gordy, City Treasurer


Sheriff Clay Parker led the Pledge of Allegiance at the request of Mayor Houghton and the Assemblage joined in.



CLOSED EXECUTIVE SESSION - 6:15 P.M.

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS:

Executive Session in accordance with Government Code Section 54956.8

Conference with Real Property Negotiators


Assessor’s Parcel Number 031-220-17

City Council gave direction to negotiators.

2. PUBLIC EMPLOYEE APPOINTMENT

Title: Interim City Manager (Government Code section 54957)

City Council will continue the Closed Session after the Regular City Council Meeting tonight.

REGULAR MEETING

7:00 P.M.

CITIZEN’S COMMENT

None

CONSENT CALENDAR

M/S/C Brown, Flynn to pull item # 3 and # 5 and approve the remainder of the Consent Agenda.

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None


APPROVAL OF MINUTES

A. MARCH 2, 2006 - SPECIAL MEETING

Approved 5-0-0



B. MARCH 7, 2006 – REGULAR MEETING

M/S/C Irving, Brown to pull these minutes and request that the City Clerk listen to the tape of the meeting and bring the minutes back with corrections.

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None


C. MARCH 14, 2006 – SPECIAL MEETING

Approved 5-0-0


RATIFY/APPROVE FEBRUARY PAYROLL CHECKS NUMBERS 19244-19426; FEBRUARY PAYROLL DIRECT DEPOSIT NUMBERS 7549-7722

Approved 5-0-0

ALLOCATION OF FUNDS TO UPGRADE WASTEWATER COMPUTER SYSTEMS AT THE WASTEWATER TREATMENT PLANT

Zero was budgeted for No. 3 and it was explained that it was done to request a supplemental budget to be added to the department budget to spend, and that there are funds available within the fund for this.

M/S/C Brown, Irving to approve.

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None


UPDATE ON WEBSITE PROJECT

Approved 5-0-0

PROFESSIONAL AUDITING SERVICES FOR THE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2006 AND THE ANNUAL TRANSPORTATION DEVELOPMENT ACT FUND AUDIT FOR FISCAL YEAR ENDED JUNE 30, 2006

Amounts included in the budget won’t include any expenditure but they are there to increase fees for the 06/07 year.

M/S/C Brown, Irving to approve.

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None


COMPENSATION – ACTING CITY MANAGER

Approved 5-0-0


RESOLUTION NO. 22-2006 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RED BLUFF ADOPTING AN EMPLOYMENT AGREEMENT WITH GERASIMOS GRAY FOR THE POSITION OF FIRE CHIEF

Approved 5-0-0


PROCLAMATION – DRESS WESTERN WEEK

Mayor Houghton presented the proclamation to Rod Moore proclaiming the 85th Annual Red Bluff Round-Up will be held April 21-23, 2006. Round-Up Week Festivities will include the 51st Annual Round-Up Parade, International Chili Society Chile Cook–Off, Round-Up Hospitality Mixer, and numerous other events to celebrate Round-Up Week. Everyone is encouraged to participate in “Dress Western Week” in the true western spirit.

Rod Moore thanked the City Council for their support toward their goal to make this Rodeo the best it can be.

After the Proclamation, Councilmember Irving made a motion that the Consent Agenda which had been passed, be brought back so he could request a change be made to the March 7, 2006 Regular Meeting Minutes. The request was to review items #8 and #10 and to bring back changes to the motions that were deemed incorrect.


CURRENT BUSINESS

RED BLUFF FIREFIGHTER’S ASSOCIATION REQUEST TO ADDRESS THE CITY COUNCIL

Dom Catona Fire Engineer and Jon Bennett, Fire Captain spoke to the City Council again on behalf of the Fire Department reiterating their wishes for an equitable solution to the Fire Unit negotiations. The request was that the Fire Unit be allowed the 3% @ 50 PERS retirement plan as the Police Unit previously received. The request to continue to look to mediation with continued hopes of a resolution to this issue were expressed and they offered that they were available for any questions or comments.

Rodney Moore, Redding Firefighter for over 20 years, supports the Red Bluff Firefighters and explained that there were stacks of evidence to show that over time the injuries sustained in a fireman’s youth will slow them down in later years and emphasized how important the retirement is to this line of work. He commented that the Red Bluff firefighters have worked with the City and he asked the City Council if they are for the Firefighters.

Mayor Houghton’s response to the question was that, “that is why they have negotiators.”

Rodney Moore responded that, “they are beyond negotiating.”



150TH ANNIVERSARY CELEBRATION OF TEHAMA COUNTY – STREET CLOSURE RESOLUTION # 21-2006

Al Shamblin, Police Chief/Acting City Manager, reviewed the staff report and gave staff’s recommendation that the City Council adopt Resolution No. 21-2006 approving the street closures on Washington Street between Pine and Oak Streets, and Pine Street between Main and Washington Street between the hours of 7:00 a.m. and 5:00 p.m. on Saturday the 8th of April for the County’s 150th Anniversary Celebration.

Sheriff Clay Parker, Chairman of the event, explained that the event will include Vendors, keynote speaker, Doug LaMalfa, and an air fly over to celebrate the 150th Anniversary of Tehama County.

M/S/C Brown, Flynn to adopt Resolution No. 21-2006 approving the street closures on Washington Street between Pine and Oak Streets, and Pine Street between Main and Washington Street between the hours of 7:00 a.m. and 5:00 p.m. on Saturday the 8th of April for the County’s 150th Anniversary Celebration.

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None


UPDATE ON COMMUNITY CENTER DEFICIT PAYMENTS FROM TEHAMA COUNTY

Margaret Van Warmerdam, Finance Director, reviewed the staff report and gave staff’s recommendation that City Council listen to the two issues relating to the Community Center that included a 2003/04 Community Center deficit invoiced to Tehama County on September 14, 2004 with a remaining balance of $19,028.59 and another Community Center deficit invoiced to Tehama County on October 2, 2005 in the amount of $14,928. The newly formed Ad Hoc Committee will discuss the payment of outstanding invoices on April 11, 2006.

Councilmembers requested to be involved in any automatic waiver of fees with the Tehama County in regards to this.

Informational only


REQUEST BY SHASTA COLLEGE TO ENTER INTO A MEMORANDUM OF UNDERSTANDING (MOU) PERTAINING TO THE TEHAMA COLLEGE CENTER PROJECT

Charlie Mullen, Planning Director, reviewed the staff report and gave staff’s recommendation that the City Council:

1. Review and consider the request by Shasta College to enter into a Memorandum of Understanding (MOU).

2. If determined to be appropriate, provide direction to staff.

Richard Crabtree, City Attorney, to work with the City Staff and the proposed MOU by Shasta College, in an attempt to work with and facilitate the Shasta College request and that the City will not charge more in Impact Fees allowed by law. It was determined that this would quantify impact and flexibility while still committing to water service.

It was suggested that new developments in the area could enter into an agreement to pay a fair share of the new facility costs.

Gary Lewis, Shasta College Acting Superintendent/President, thanked the City for their professionalism and cooperation and thanked the staff of the City of Red Bluff. It was explained that the purchased property would be on a time line and they requested that information could be acquired for them to report to their board for the purchase of the property.

M/S/C Stevens, Flynn to approve request by Shasta College to enter into a Memorandum of Understanding (MOU).

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None

RED BLUFF MUNICIPAL AIRPORT GATE CARD ACCESS

Mark Barthel, Public Works Director, reviewed the staff report and gave staff’s recommendation that the City Council:

1. Approve the Gate Card Application form, the Gate Card Access Terms and Regulations and the attached letter or;

2. Provide other direction to staff.

Phil Alger, with Red Bluff Air, thanked the City Council.

M/S/C Stevens, Flynn to move to approve the Gate Card Application form, the Gate Card Access Terms and Regulations and the attached letter

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None


VISIT TO THE NEW GALT POLICE FACILITY MARCH 2, 2006

J D Ellison Sr., Building Director/Official, reviewed the staff report and gave staff’s recommendation that the City Council give direction to the City Building Director/Official, to proceed as needed to work with Red Bluff Police Department personnel, under the direction of their Department Head / Police Chief, to draw a preliminary design for a new Police Facility. This shall be completed in house by the Building Director/Official and be brought back to the City Council for your review and comment at a future City Council meeting.

It was proposed that the new building be raised out of the flood zone by building it out further in the lot and renovate the remaining K Mart building with 1’ free board for raised floors and vents underneath in order to keep it above the flood plain.

M/S/C Flynn, Stevens to proceed as needed to work with Red Bluff Police Department personnel, under the direction of their Department Head / Police Chief, to draw a preliminary design for a new Police Facility. This shall be completed in house by the Building Director/Official and be brought back to the City Council for your review and comment at a future City Council meeting.

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None

UPDATE ON BURN DUMP LOCATED ON CITY PROPERTY, CORNER OF WALBRIDGE ROAD AND BAKER ROAD

J D Ellison Sr., Building Director/Official, reviewed the staff report and gave staff’s recommendation that the City Council:

1. Give direction to the City Building Director/Official to continue the required process fro clean up of the non-used burn dump located at the corner of Walbridge Road and Baker Road and make the needed contacts, as stated above, to the proper authorities to complete this clean up process.

2. Authorize the search for Grant Funds to be used for the process of clean up of the non-used burn dump.

3. Recommend any needed changes as necessary for this City project and give that direction to “LEA”.

4. Give direction to the Acting City Manager, Al Shamblin, to authorize the City Building Director to attend the “Burn Dump Clean-up” class in Redding on April 5, 2006 from 8:00 a.m. to 5:00 p.m.

M/S/C Stevens, Flynn to authorize #1, #2, and #4.

M/S/C Stevens, Flynn to amend to authorize #2 and #4 and include bringing back this item to Council for expenditure issues.

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None


HOME IMPROVEMENT PERMIT HOLIDAY 2006

J D Ellison Sr., Building Director/Official, reviewed the staff report and gave staff’s recommendation that the City Council:

1. Accept all the above as shown and stated for the “Home Improvement Permit Holiday”. The dates for the issued free permits shall start on Monday, March 27, 2006 and shall stop on Friday April 29, 2006.

2. Recommend any added changes that the City Council may see as needed for this project.

M/S/C Stevens, Irving to Accept all the above as shown and stated for the “Home Improvement Permit Holiday”. The dates for the issued free permits shall start on Monday, March 27, 2006 and shall stop on Friday April 29, 2006.

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None

A 5 Minute Break was taken at this time.


UPDATE ON COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS

J D Ellison Sr., Building Director/Official, reviewed the staff report and gave staff’s recommendation that the City Council:

1. Dispense with bidding procedures under Section 2.65 – Emergency Organization and Functions.

2. Hire John Turner as a consultant for CDBG grants.

3. Provide further direction to staff.

The Coordinator for PATH is in the process of obtaining an EIR and they will need a grant writer to help accomplish this. The Kimball Crossing Project needs assistance to complete a written contract required by the State and the new consultant will be able to help with these issues.

M/S/C Stevens, Flynn to approve #1 and #2.

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None


UPDATE ON COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM – TRAFFIC CONTROL FEASIBILITY STUDY

Mark Barthel, Public Works Director, reviewed the staff report and gave staff’s recommendation that the City Council:

1. A. Continue the project with Omni Means and complete the Traffic Control Feasibility Study from either the General Fund or Traffic Impact Fees and no grant reimbursement.

AND


B. Direct staff to repay funds received from the State of California in the amount of $5,238.75 and transfer study expenditures from Fund 71/72 to Fund 21.

OR


2. A. End the study with Omni Means and direct staff to bring back to City Council any additional invoices related to this study.

AND

B. Direct staff to repay funds received from the State of California in the amount of $5,238.75 and transfer study expenditures from Fund 71/72 to Fund 21.

If the grant project is not completed by the grant ending date you must refund all the funds you have received and if not done on a timely basis they may ask for interest back as well.


A check will be cut back to the State in order to avoid this situation.

The City is still waiting for a response back from Omni Means to address the issue as to whether there was a delay on the City side or with the Consultant as an extension should have been requested back in November 2005.

M/S/C Stevens, Irving to authorize the return of $5,238.75 funds to the State and have an outside consultant, John Turner help to determine who is responsible for the delay and whether there is any liability on Omni Means.

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None


PROFESSIONAL CONSULTANT SERVICES FOR FIRE FACILITY FEASIBILITY STUDY

Gerry Gray, Fire Chief, reviewed the staff report and gave staff’s recommendation that the City Council:

1. Review the attached Request for Proposals.

2. Authorize staff to advertise for bids, or

3. Provide further direction to staff.

M/S/C Stevens, Flynn to authorize #1 and #2.

AYES: Councilmembers: Brown, Flynn, Houghton and Stevens

NOES: None

ABSENT OR NOT VOTING: Councilmember: Irving (abstained)


ELECTION OF PERS OPTIONAL MEMBERSHIP BY CITY CLERK

Tessa Pritchard, Human Resources Director, reviewed the staff report and gave staff’s recommendation that the City Council review the attached documents and approve supplemental budget appropriations in the amount of $169 to account 10-13-140-100 and $252 to account 10-13-140-200 to adjust for PERS expenses incurred following the election of Optional Membership by the City Clerk.

M/S/C Stevens, Flynn to authorize #1 and #2.

AYES: Councilmembers: Brown, Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: None


RATIFY/APPROVE FEBRUARY PAYABLES CHECK NUMBERS 51170-51419

Recommendation that the City Council ratify/approve February Payables Checks Number 51170-51419.

M/S/C Stevens, Flynn to approve.

AYES: Councilmembers: Flynn, Houghton, Irving and Stevens

NOES: None

ABSENT OR NOT VOTING: Councilmember: Brown (abstained)


COMMITTEE REPORTS AND COUNCIL COMMENTS

The City Council congratulated Gerry Gray on becoming the new Fire Chief and appreciation was extended to him for his many years of service.

Mayor Pro Tem Brown thanked the City Staff again for all of their help to City Council.

Councilmember Flynn commented that he looked forward to a Treasurer Report in the future meetings.

Councilmember Irving invited the taking advantage of training that is available through Human Resources for various kinds of reporting.

Councilmember Stevens mentioned that he and Councilmember Flynn had attended the Ad Hoc meeting regarding the Community Center and County, and had found it to be an honest discussion with plans to resolve issues.




ADJOURNMENT

At 9:15 P.M. Mayor Houghton adjourned the meeting to April 4, 2006 at 7:00 P.M., in the Red Bluff City Council Chambers.

s/b Wayne Brown, Mayor Pro Tem

ATTEST:

s/b Gloria Shepherd, City Clerk


CONTINUED CLOSED SESSION

PUBLIC EMPLOYEE APPOINTMENT

Title: Interim City Manager (Government Code section 54957)

The City Council gave direction to the City Attorney.