RED BLUFF

CITY COUNCIL

SPECIAL MEETING MINUTES

 

DATE OF MEETING:            February 10, 2005

 

TIME OF MEETING:            7:00 P.M.

 

PLACE OF MEETING:         RED BLUFF COUNCIL CHAMBERS, CITY HALL

 

 

Councilmembers Present:     Larry Stevens, Mayor

                                                Andy Houghton, Mayor Pro Tem

                                                Russ Frey

Forrest Flynn

                                               Wayne Brown

 

Councilmembers Absent:      None

                                                                       

Staff Present:                         Susan Price, City Manager

                                                Richard Crabtree, City Attorney

Gloria Shepherd, City Clerk

Michael Damon, Fire Chief

                                                Al Shamblin, Police Chief

                                                Charlie Mullen, Planning Director

                                                J D Ellison Sr., Building Director/Official

                                                Gary Antone, Public Works Director

                                                Tessa Pritchard, Human Resources Director

                                                Nik Reikalas, Parks & Recreation Director

                                                Venita Philbrick, City Treasurer

                                               

Nik Reikalas, Parks & Recreation Director, led the Pledge of Allegiance at the request of Mayor Stevens and the assemblage joined in.

 

CITIZEN’S COMMENTS

 

None


 

CURRENT BUSINESS

 

RESOLUTION NO. 21-2005 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RED BLUFF ADOPTING AN EMPLOYMENT AGREEMENT WITH NIKODEMAS REIKALAS FOR THE POSITION OF PARKS AND RECREATION DIRECTOR

 

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to adopt Resolution No. 21-2005 an employment agreement with Nikodemas Reikalas for the Parks and Recreation Director.

 

Nik Reikalas was introduced and he shared some of his background with the City Council that included four years with Chico Area Recreational District.  He has worked with Aquatics, Youth Sports, and Special Events.  Prior to that he worked for the City of Scottsdale Arizona in maintenance aquatics outdoor Senior Community Center and wants to bring that experience to Red Bluff and expand the Recreation and Parks Program. He’s currently pursuing his Master’s in Public Administration through a CSU online program.  He and his wife plan to relocate to the Red Bluff area in order to be more vested in the community.

 

M/S/C Houghton, Flynn to adopt Resolution No. 21-2005 an employment agreement with Nikodemas Reikalas for the Parks and Recreation Director.

 

AYES:            Councilmembers:          Brown, Flynn, Frey, Houghton and Stevens

NOES:                                    None

ABSENT OR NOT VOTING:       None

 

 

RESOLUTION NO. 20-2005; A RESOLUTION ADOPTING A FINAL BUDGET FOR THE FISCAL YEAR JULY 1, 2004 TO JUNE 30, 2005

 

Margaret Van Warmerdam, Finance Director, reviewed the staff report and gave staff’s recommendation to adopt Resolution No. 20-2005 thereby adopting the 2004/2005 Final City Budget which includes final revenues and expenditures as contained in the City’s 2003/2004 City Audit, and all other revenues and expenditures approved by the City Council since the adoption of the 2004/2005 Preliminary City Budget.

 

Ms. Van Warmerdam presented the Final Budget 2004/2005 with a Power Point that included a General Fund Revenue and Expenditure Summary. The Ending Fund Balance as of June 2005 was $1,316,994.  A review of each Department’s cost allocations and funding issues were then covered.

 

Susan Price, City Manager, reviewed some growing costs to consider in the next year and one of them is the  $350,000 increase in the PERS System. PERS was previously superfunding many cities when the markets were doing so well and there were available funds to provide so cities didn’t have to contribute, but the superfunding is gone due to low money pool investments.  Health Insurance is another expense that is expected to increase for next year.

 

Mayor Stevens mentioned some of the Program Grants and requested a brief update on the status of these projects in a future meeting.

 

Councilmember Brown inquired about the LAIF Interest Income and whether it was dispersed equally or at the City’s discretion. Margaret Van Warmerdam, Finance Director, explained that interest was allocated from LAIF on a quarterly basis and interest is allocated across the funds based on cash balances. 

 

General Fund operating reserves and restricted reserves are invested in LAIF (Local Agency Investment Fund). The City invests its money by pooling with other City and Government Agencies.  Money is transferred in and out on a regular basis and sits there at a growth rate of 2%. Access to the funds is immediate and the current amount in there is around 6 million dollars and is across all the funds and not just the General Fund.  There is a $400,000 fund, which is set aside for a dire emergency reserve and continues to increase as recommended.  There is a  $500,000 fund there to use only if needed and then the undesignated funds are more accessible for unexpected needs.

 

Funds are labeled when they come from the County or State Agency and they are all General Funds. 

 

The main changes to the Budget were supplemental appropriations and the City has been fiscally conservative and budgeted lower while expecting more monies will come in.

 

Grant funds are segregated out to a Grant Program Income Account and departments that need them are delegated the funds.  With most Grants the money is spent first and they are reimbursed after.

 

The Cost Allocation Plan provides a legal Nexus for the transfer of money for those allocated costs.

 

The bridge replacement grant monies received back additional reimbursement money and transferred $60,000 into the downtown demonstration project on top of the existing $50,000 Reserve in Fund 19.

 

Money reserves have been set aside for major projects and they get allocated interest from LAIF.

 

Street Funding Rehabilitation will depend on the cycle of funds and there are suggestions to borrow from the transportation funds or pursue grant funding for Street Funding.

 

Permit and Inspection costs were discussed with estimates made on a conservative basis in order to make a budget that is attainable.

 

A mid year budget review will be next Tuesday to make sure there are no large variances.

 

City Attorney services and costs by projects for the Attorney’s time were discussed and it was explained that the Attorney services are used on a conservative basis and a tracking record of where those services are spent can be shown if requested.

 

The importance of customer service was discussed for the Building and Planning Department and the potential need for additional personnel.

 

M/S/C Houghton, Frey to adopt Resolution No. 20-2005 thereby adopting the 2004/2005 Final City Budget which includes final revenues and expenditures as contained in the City’s 2003/2004 City Audit, and all other revenues and expenditures approved by the City Council since the adoption of the 2004/2005 Preliminary City Budget.

AYES:            Councilmembers:          Brown, Flynn, Frey, Houghton and Stevens

NOES:                                    None

ABSENT OR NOT VOTING:       None

 

 

PURCHASE, PROCUREMENT, AND FINANCING OF A TYPE II/III COMBINATION WILDLANDS/STRUCTURE FIRE ENGINE

 

Michael Damon, Fire Chief, reviewed the staff report and gave staff’s recommendation to:

 

1.         Approve the purchase of a Type II/III Combination Wildland/Structure Fire Engine (Saber Pumper).

2.         Approve the cooperative purchase procedure of the engine with Higgins Area Fire Protection District from Pierce Manufacturing Inc. through Golden State Apparatus Inc.

3.         Approve the total purchase amount of $342,319.02 to be financed with a down payment of $100,000 from Fund 19 Fire Capital Reserves, a deferral of the first year’s annual payment, and seven (7) more annual payments of $40,776.45 each from a combination of Public Safety Fire Funds, Fire Impact Funds, and/or a cost allocation of Water Enterprise Funds.

4.         Authorize the City Manager to execute the lease financing agreement for the Type II/III Combination Wildland/Structure Fire Engine (Saber Pumper) with Pierce Manufacturing Inc through Golden State Apparatus Inc.

 

The City Council considered the need, procurement and financing of this fire engine that will be

Combination Wildland/Structure Fire Engine.  The City will still rely on CDF to get to inaccessible areas but this engine carries 750 gallons water and a pump and roll feature according to Chief Damon. 

 

M/S/C Stevens, Flynn to approve:

 

1.         Approve the purchase of a Type II/III Combination Wildland/Structure Fire Engine (Saber Pumper).

2.         Approve the cooperative purchase procedure of the engine with Higgins Area Fire Protection District from Pierce Manufacturing Inc. through Golden State Apparatus Inc.

3.         Approve the total purchase amount of $342,319.02 to be financed with a down payment of $100,000 from Fund 19 Fire Capital Reserves, a deferral of the first year’s annual payment, and seven (7) more annual payments of $40,776.45 each from a combination of Public Safety Fire Funds, Fire Impact Funds, and/or a cost allocation of Water Enterprise Funds.

4.         Authorize the City Manager to execute the lease financing agreement for the Type II/III Combination Wildland/Structure Fire Engine (Saber Pumper) with Pierce Manufacturing Inc through Golden State Apparatus Inc.

 

AYES:            Councilmembers:          Flynn, Frey and Stevens

NOES:                        Councilmembers:                      Houghton and Brown

ABSENT OR NOT VOTING:       None

 

Mayor Pro Tem Houghton and Councilmember Brown explained that it was due to fiscal reasons only that they voted no.

 

 

ADJOURNMENT

 

 At 8:45 P.M. Mayor Stevens adjourned the meeting to February 15, 2005 at 7:00 P.M., in the Red Bluff City Council Chambers.

 

 

s/b Larry Stevens

      Mayor

 

 

 

ATTEST:

 

s/b Gloria Shepherd

City Clerk