CITY COUNCIL

 

REGULAR MEETING MINUTES

 

DATE OF MEETING:            May 4, 2004

 

TIME OF MEETING:            6:15 P.M. – Closed Session

  7:00 P.M. – Regular Meeting

 

PLACE OF MEETING:          RED BLUFF COUNCIL CHAMBERS, CITY HALL

 

The agenda for this meeting was posted pursuant to Resolution No. 28-1995

 

Councilmembers Present:     Forrest Flynn, Mayor

                                                Larry Stevens Mayor Pro Tem

Andy Houghton

Russ Frey

Gregg Avilla

                                               

Councilmembers Absent:     None

                                                                       

Staff Present:                          Susan Price, City Manager

                                                Richard Crabtree, City Attorney

                                                Gary Antone, Director of Public Works  

                                                Charles Hayden, Planning Director

Gloria Shepherd, City Clerk

Margaret Van Warmerdam, Director of Finance

Tessa Pritchard, Human Resources Director

            Michael Damon, Fire Chief

                                                Al Shamblin, Police Chief

                                                Robb Gibbs, Director of Parks and Recreation

                                                Venita Philbrick, City Treasurer

 

Bill Moule, Chamber member, led the Pledge of Allegiance at the request of Mayor Flynn and the assemblage joined in.

 

CLOSED SESSION – 6:15 P.M.

 

1.      Conference with Legal Counsel –Anticipated Litigation – Government Code Section 54956.9 and 54954.5(c)

 

City Council gave direction to Legal Council and no decision was made.

 

 


PROCLAMATION

 

MENTAL HEALTH MONTH IN RED BLUFF

 

Jeri Olson, Tehama County Mental Health Advisory Board and Dr. Richard Harig, Director Tehama County Mental Health, accepted the Proclamation presented by Mayor Flynn proclaiming May 2004 “Mental Health Month in Red Bluff”.  A call upon all Red Bluff citizens, government agencies, public and private institutions, businesses and schools were asked to recommit the community to increasing awareness and understanding of mental illness and the need for appropriate and accessible services for all people with mental illness.

 

 

NATIONAL PUBLIC WORKS WEEK

 

Mayor Flynn presented the Proclamation to Gary Antone, Public Works Director, proclaiming May 16th – 22nd, 2004 as “National Public Works Week”.  Appreciation was made for the integral part of Public Works Services in our community and to the qualified and dedicated personnel and staff for their contributions to make our health, safety, comfort, and quality of life better.

 

Gary Antone, Public Works Director, responded to  the “National Public Works Week”, where Counties and Cities maintain and upgrade Public Infrastructure systems on a daily basis.  Attention to these public services largely goes unnoticed and appreciation was expressed to all those who contribute.

 

The Turtle Bay Museum and Exploration Complex will be hosting two exhibits in Redding beginning May 1st until January 16, 2005.  Along with the Sundial Bridge exhibit will be an exhibit titled Me, Myself, and Infrastructure that demonstrates facets of engineering and public works in our community and the Public is encouraged to take the opportunity to visit the exhibits.

 

 

EMPLOYEE RECOGNITION

 

Robb Gibbs, Parks and Recreation Director, introduced and recognized employee, Debbie Carlisi, Recreation Supervisor at the Red Bluff Community/Senior Center, for her recent accomplishment of April 23, 2004 in which she received her Bachelor of Arts Degree in Business and Human Resources Management from Simpson College.  Thanks and appreciation was made to her for her efforts and congratulations were extended to her for her education accomplishment.

 

A certificate of appreciation was presented by Debbie Carlisi to Robb Gibbs thanking him for his confidence, devotion, and guidance, in helping her to attain this milestone in her life.


 

CITIZENS COMMENTS

 

None

 

 

ANNOUNCEMENTS

 

Susan Price, City Manager, announced that the City was awarded a  $500,000 Block Grant for the Homeless Shelter PATH and the Vista Ridge Apartment Complex.

 

Susan Price, City Manager, read a letter from David Ramelli, President of the Red Bluff Round – Up Association, thanking the City for the support provided to the 83rd Red Bluff Round – Up.  Thanks were made to the Red Bluff Police Department who provided an outstanding job of handling traffic through out the events.  Plans for the future Round – Up are ongoing and he encouraged suggestions as well as continued support of the Rodeo.

 

 

CONSENT CALENDAR

 

M/S/C Avilla, Houghton to approve the Consent Calendar.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

APPROVAL OF MINUTES April 20, 2004

 

Approved 5-0-0

 

 

RESOLUTION NO. 19-2004 AMENDMENT OF EMPLOYMENT AGREEMENT WITH CITY MANAGER

 

Approved 5-0-0

 

 

ALCOHOL SALES LICENSE; PERSON TO PERSON; TYPE 41; ONSITE BEER AND WINE; 734 MAIN STREET; PAPA JOES PIZZA; YIN & FU INC.

 

Approved 5-0-0

 


 

TREASURER’S REPORT

 

Approved 5-0-0

 

 

CURRENT BUSINESS

 

SPECIAL EVENTS MEETINGS

 

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that the City Council decide if a meeting should be held on how special events are handled in the City, and if determined that a meeting should be held, provide direction to staff whether that meeting should be held at a City Council meeting or at a separate meeting to be undertaken by City staff or in some other manner.

 

The manner in which to proceed with meetings was discussed as to how to best accomplish the discussion of special events and issues that arise. 

 

The options offered were, whether to have the meeting at all and if so whether to have it at a City Council Meeting where all five Councilmembers are present or to have a separate meeting to be undertaken by City staff where only two Councilmembers would be in attendance in order to comply with the Brown Act.

 

Councilmember Houghton expressed concerns about the issue of a separate meeting and overtime fees that might be imposed and made a suggestion to have a public City Council Meeting where all five Councilmembers could be present and the meeting could be kept in the public record.

 

Marshall Pike, Chamber of Commerce, mentioned three things he would like to have determined and they included having representatives at a discussion about potential changes, allowing input from these representatives to give feedback to City staff, and to have a policy in place for future events that come up.

 

Bill Moule, Chamber Member, preferred the idea of a separate meeting and suggested that Councilmember Houghton replace Councilmember Avilla in order that he might attend and be able to get the information first hand to bring back to the City Council.

 

Councilmember Stevens withdrew his participation to attend the separate meeting, allowing Councilmember Houghton to take his place.

 

M/S/C Frey, Avilla to accept Councilmember Stevens’s withdrawal, allowing Councilmember Houghton and Councilmember Avilla to be on the Adhoc Committee and attend a separate meeting with staff and to try to get this done before July 1, 2004.


 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

RED BLUFF-TEHAMA COUNTY CHAMBER OF COMMERCE ANNUAL AGREEMENT AND LEASE

 

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that City Council provide direction to staff regarding the approval process for the Annual Agreement and Lease between the City and the Red Bluff-Tehama County Chamber of Commerce.

 

M/S/C Stevens, Houghton to have the above referenced Adhoc Committee of Councilmember Avilla and Councilmember Houghton meet with the Chamber and City staff for further discussion regarding this matter.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

MANDATORY TRASH COLLECTION REVISED TIMELINE

 

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to revise the timeline contingent on all activities being implemented as planned as well as being coordinated with Waste Connections, Inc. Staff will keep the City Council informed of any unanticipated changes to the revised timeline.

 

Based on City Council action at the meeting of April 6, 2004 to continue the mandatory trash collection process, staff has revised the implementation timeline. 

 

When the Public Hearing takes place, it was suggested that it be held at the Community Center.

 

Informational only

 

 

CITY/COUNTY ANTELOPE SEWER PROJECT ADVISORY COMMITTEE CHANGE IN CITY COUNCILMEMBER APPOINTMENT

 

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that City Council appoint a City Councilmember to replace Councilmember Avilla on the City/County Antelope Sewer Project Advisory Committee.

 

M/S/C Stevens, Avilla to nominate Councilmember Houghton to replace Councilmember Avilla on the City/County Antelope Sewer Project Advisory Committee.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

LEAGUE OF CALIFORNIA CITIES LEGISLATIVE ACTION DAYS (May 12-13) DESIGNATION OF A VOTING AND ALTERNATIVE DELEGATE

 

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that City Council appoint a voting and an alternate delegate to the League of California Legislative Action Days on May 12th and 13th.

 

M/S/C Stevens, Houghton to appoint Councilmember Frey the voting delegate to the League of California Legislative Action Days on May 12th and 13th.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

M/S/C Frey, Avilla to appoint Councilmember Stevens the alternate voting delegate to the League of California Legislative Action Days on May 12th and 13th.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

LEGISLATIVE ACTION DAYS (May 12 – 13) MEETINGS WITH ASSEMBLYMAN LAMALFA AND SENATOR AANESTAD

 

Susan Price, City Manager reviewed the staff report and gave staff’s recommendation to discuss any issues that they wish to be presented to Assemblyman LaMalfa and Senator Aanestad at the Legislative Action Days..

 

City Council discussed recommending requests for funding for the support of the Ballot Initiative that will impact the way government is financed and will be on the November ballot, for State Transportation funding issues, for funding for the new Police Department, and for funding for the Antelope Sewer Project.


 

SOCIAL SECURITY ADMINISTRATION USE OF CITY COUNCIL CHAMBERS

 

Margaret Van Warmerdam, Financial Director, reviewed the staff report and gave staff’s recommendation that City Council discuss Social Security Administration use of the City Council Chambers every Wednesday of the month and provide direction to staff.

 

Issues were discussed about staff continuing to experience scheduling conflicts with the use of the City Council Chambers due to Social Security utilizing the Council Chambers every Wednesday of the month.

 

Polly Van Benthusen, District Manager for Social Security, explained that she and her staff of forty people service five counties in the area.  She thanked the City and explained that 8.7 million dollars in benefits per month are paid into the area.  Finding space to accommodate their service has been difficult and they were  receptive to any ideas in order to continue the service.

 

Tessa Pritchard, Human Resources Director, explained the difficulty of scheduling meetings and the need for the space for city staff due to the outgrowing of the facility.  The suggestion of reducing the hours might be a way of accommodating the agency.

 

Suggestions were made to see if the former or current Board of Supervisor Chambers or office space in the Tehama County Health Center building would be available for the agency to pursue as future office space.

 

M/S/C Stevens, Avilla to allow a two week period that would allow the Social Security Agency time to investigate an alternative option and present it in a written form to the City Manager for a final determination at the next City Council Meeting.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

SOLAR ARROW BOARD BID AWARD

 

Gary Antone, Director of Public Works, reviewed the staff report and gave staff’s recommendation to award the Solar Arrow Board bid to United Rentals of Redding, California, in the amount of $13,272.19.

 

M/S/C Stevens, Houghton to award the Solar Arrow Board bid to United Rentals of Redding, California, in the amount of $13,272.19.


 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

RED BLUFF MUNICIPAL AIRPORT RPZ RIGHT OF WAY AGENT CONTRACT AMENDMENT NO. 3

 

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to approve Contract Amendment No. 3 in the amount of $30,000 for Bob Martin Appraisals and Acquisitions and the expenditure of existing FAA grant funds to cover the cost of the fee title RPZ property acquisition work.

 

M/S/C Stevens, Frey to approve Contract Amendment No. 3 in the amount of $30,000 for Bob Martin Appraisals and Acquisitions and the expenditure of existing FAA grant funds to cover the cost of the fee title RPZ property acquisition work.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

BREWERY CREEK SEWAGE PUMP STATION AND FORCE MAIN PROJECT

 

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to authorize staff to proceed with the advertisement and bid of the Forward Park and Lassen View Sewage Pump Stations, Force Mains and Monroe Gravity Sewer Project and the expenditure of Wastewater funds from Fund 46 for this purpose.

 

M/S/C Stevens, Avilla to proceed with the advertisement and bid of the Forward Park and Lassen View Sewage Pump Stations, Force Mains and Monroe Gravity Sewer Project and the expenditure of Wastewater funds from Fund 46 for this purpose.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey and Houghton

NOES:            Councilmember:            Stevens           

ABSENT OR NOT VOTING:             None

 

 

CITY HALL HVAC SYSTEM CONTROLLER REPLACEMENT/UPGRADE

 

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to award the City Hall HVAC system main controller upgrade to Yamas Controls, Sacramento, in the amount of $20,535 and authorize a supplemental appropriation from Funds 23, $5,000; Fund 24, $5,000; and Fund 25, $10,535.

 

The upgrade will allow for reconfigurations and is programmable to adjust to the needs of the City with more flexibility to the system

 

M/S/C Avilla, Houghton to award the City Hall HVAC system main controller upgrade to Yamas Controls, Sacramento, in the amount of $20,535 and authorize a supplemental appropriation from Funds 23, $5,000; Fund 24, $5,000; and Fund 25, $10,535.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

COMMITTEE REPORTS/COUNCIL COMMENTS

 

Susan Price, City Manager, reported that Bill Goodwin, Tehama County Public Works Director, would be coming to the City Council on May 18, 2004 to make a presentation on the Antelope Sewer Project and that there would be a Public Meeting on the project on June 16th to discuss alternatives for this project.

 

The TLDC meeting was attended by Susan Price, City Manager and Mayor Flynn and they  had requested the submitting of a letter to Shasta Community College to move forward.

 

 

ADJOURNMENT

 

At 8:30 P.M. Mayor Flynn adjourned the meeting to May 18, 2004 at 7:00 P.M., in the Red Bluff City Council Chambers. 

 

                  s/b Forrest Flynn

                                                                                                     Mayor

 

ATTEST:

 

s/b Gloria Shepherd

 City Clerk