CITY COUNCIL

 

REGULAR MEETING MINUTES

 

DATE OF MEETING:            April 6, 2004

 

TIME OF MEETING:            7:00 P.M.

 

PLACE OF MEETING:            RED BLUFF COUNCIL CHAMBERS, CITY HALL

 

The agenda for this meeting was posted pursuant to Resolution No. 28-1995

 

Councilmembers Present:     Forrest Flynn, Mayor

                                                Larry Stevens Mayor Pro Tem

Andy Houghton

Russ Frey

Gregg Avilla

                                               

Councilmembers Absent:     None

                                                                       

Staff Present:                          Susan Price, City Manager

                                                Richard Crabtree, City Attorney

                                                Gary Antone, Director of Public Works  

                                                Charles Hayden, Planning Director

Gloria Shepherd, City Clerk

Margaret Van Warmerdam, Director of Finance

Tessa Pritchard, Human Resources Director

            Gerry Gray, Division Chief           

                                                Al Shamblin, Police Chief

                                                Robb Gibbs, Director of Parks and Recreation

                                                                Kathy Engel, Police Records/Communications Manager

                                                Paul Nanfito, Police Lieutenant

                                                Venita Philbrick, City Treasurer

 

Kathy Engel, Police Records/Communications Manager, led the Pledge of Allegiance at the request of Mayor Flynn and the assemblage joined in.


 

CLOSED SESSION

 

1.      Conference with Legal Counsel – Existing Litigation Red Bluff Daily News v. City of Red Bluff, et., al, Case No. 52328.

 

The City Attorney gave direction to the City Council.

 

2.      Conference with Real Property Negotiators – Government Code Section 54956.8 to discuss with Susan Price, City Manager, and Gary Antone, Director of Public Works the granting of authority to negotiate the price and/or terms of payment with Rob Schmid on City owned property located at 2224 Washington Avenue.

 

City Council directed Staff to negotiate this further.

 

 

PROCLAMATIONS

 

Public Safety Dispatchers Week - POLICE COMMUNICATIONS WEEK

 

Mayor Flynn presented the Proclamation to Sergeant Paul Nanfito, proclaiming in conjunction with National Public Telecommunications Week that April 11 – 17, 2004 be POLICE COMMUNICATIONS WEEK in appreciation for the Dispatchers vital role in the protection of human life and property in our community.  Praise and recognition on behalf of the entire City Council was expressed for the consistent outstanding public service performed by the dispatchers.

 

 Building Safety Week

 

Mayor Flynn read the proclamation that proclaimed April 4-16, 2004 BUILDING SAFETY WEEK.  Recognition was given for the standards that the safe construction of buildings provide in which people live, work, and play and appreciation was made for the cooperative relationship with construction and code officials worldwide that provide health and life-safety standards

 

 

CITIZENS COMMENTS

 

None

 

CONSENT CALENDAR

 

M/S/C Stevens, Houghton to approve Consent Calendar with corrections to Minutes of March 16, 2004 noted by City Clerk due to computer error.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

APPROVAL OF MINUTES  March 16, 2004

 

Approved 5-0-0

 

 

INTEGRATED WASTE MANAGEMENT TASK FORCE CITIZEN MEMBERS

 

Approved 5-0-0

 

 

NEW MINIMUM INSURANCE REQUIREMENTS IN CONTRACTS

 

Approved 5-0-0

 

 

a)      ALCOHOL SALES LICENSE; PERSON TO PERSON; PREMISE TO PREMISE TRANSFERS; TYPE 20; FF-SALE BEER AND WINE; 212 SO. MAIN STREET; LOS AMIGOS MEAT MARKET; JESUS BAUTISTA

b)      ALCOHOL SALES LICENSE; PERSON TO PERSON TRANSFER; TYPE 20; OFF-SALE BEER AND WINE’ 1080 SO. MAIN STREET; ARCO AM/PM; JB INVESTMENT GROUP LLC

 

Approved 5-0-0

 

 

AMENDMENT NO. 1 TO THE CONTRACT WITH PACIFIC MUNICIPAL CONSULTANTS FOR THE WAL-MART PROJECT

 

Approved 5-0-0

 

 

PUBLIC MEETING; ORDINANCE NO. 949, AN ORDIANCE AMENDING SECTIONS 20.6 (A) AND 20.11 (A) OF THE RED BLUFF CITY CODE AUTHORIZING THE PLANNING COMMISSION AND THE PLANNING DIRECTOR TO APPROVE LOT LINE ADJUSTMENTS AND VOLUNTARY MERGERS, AND PROVIDING FOR APPEALS TO ACTIONS BY THE PLANNING DIRECTOR

 

Approved 5-0-0

 

 

COPIER FOR POLICE AND FIRE DEPARTMENTS

 

Approved 5-0-0

 

 

 

SMOKE FREE WORK PLACE LAW VIOLATION GUIDELINES

 

Approved 5-0-0

 

 

TEHAMA COUNTY STATE FAIR EXHIBIT

 

Approved 5-0-0

 

 

MEMORANDUM OF AGREEMENT MEDICAL EVALUATIONS OF SWAT TEAM MEMBERS

 

Approved 5-0-0

 

 

CURRENT BUSINESS

 

APPROVAL OF MINUTES – MARCH 30, 2004 SPECIAL MEETING

 

M/S/C Avilla, Frey to approve the Minutes of March 30, 2004 Special Meeting

 

AYES:            Councilmembers:            Avilla, Flynn, Frey and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             Houghton (abstained-absent from meeting)

 

 

TITLE III APPLICATION FOR CONTRACT EXTENSION FOR THE SENIOR NUTRITION PROGRAM

 

Robb Gibbs, Parks and Recreation Director, reviewed the staff report and gave staff’s recommendation to recognize the Senior Nutrition Program staff and the quality and efficiency of the program. 

 

The Title III Application for Contact Extension for the Senior Nutrition Program Fiscal Year 2004/2005 was passed by the Board of Supervisors. The contract reflects a small increase in grant funds from FY 2003/2004, which will decrease the request for the amount of County matching funds from $25,000 to $19,000.  However, the current level of service will continue through a cooperative effort for the seniors.

 

Commendations and thanks were made to those present for their service and care of senior’s needs and welfare:

 

            Gaylen Norman, Senior Nutrition Coordinator, Dorothy Walden, Site Coordinator, Bambi Wooden, Delivery, Brian Medeiros, Food Service.

 

Chris Connelly, Floyd Adcock and Al Ellis were commended for their efforts to consistently be available and provide information back to Gayla Norman. 

 

Mary Bowen was thanked for her efforts to keep things clean and in order. 

 

Dana Picot, Harold Davis, Rene Ruth, Jack & Karen McFarland as well as 26 volunteers were not present but were thanked for the job the great job that they also provide.

 

Informational Only

 

 

MEADOW VISTA APARTMENTS WNC MANAGEMENT INC. PROPERTY MANAGEMENT COMPANY

 

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to approve the request by WNC Management Inc. to provide property management services for the Meadow Vista Apartments, which was partially funded with HOME loan funding awarded to the City in the amount of $952,381.

 

Councilmember Stevens, expressed appreciation for a project that is so beautifully maintained day in and day out.

 

M/S/C Houghton, Stevens to approve the request by WNC Management Inc. to provide property management services for the Meadow Vista Apartments which was partially funded with HOME loan funding awarded to the City in the amount of $952,381.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

CITY-WIDE TRASH COLLECTION PROPOSALS BY WASTE CONNECTIONS, INC.

 

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to hear options presented by Waste Connections Inc., for city-wide trash collection and provide direction to staff to:

 

1.      Take steps necessary to proceed with actions necessary to implement city-wide trash collection in the City with delinquencies to be controlled through the property tax lien process or some other process.

2.      To take some other action regarding city-wide trash collection and delinquencies

3.      To take no further action regarding the implementation of city-wide trash collection

 

Gene Dupreau, Waste Connections, Inc., reviewed the proposals and explained the benefits that they each provide. The first two options would require a five-year extension of the service contract and option # 1 included rate increases of $.10 per household, while option #2 would include rate increases of $.25 per household. The third option would require an additional 6-years to the existing contract making it a total of 10 years and this one would convert the entire town to fully automated collection.

 

The methods presented would each share the costs with the whole community and help to clean up the community. One method of collecting delinquencies would be predicated on the placement of property tax liens on non-paying customers.

 

Alan Abbs, Solid Waste Director, explained the current diversion rate is at 45% and the goal is 50%.  He explained that option #2, which would supply a 64-gallon cart for recycling would retire the two 18-gallon tub system and the current garbage containers may be reduced to a lower size with the additional space available for their recyclables. Thus even with a rate increase, garbage rates may decrease if people do the right thing by recycling.

 

Yard clippings will continue to be picked up in separate containers.

 

This action is a proposal that recommends an option for the City to pursue and this action will start the process with numerous Public Hearings to follow for public input.

 

If the choice is made to collect delinquencies on the tax bill then the City would need to comply with Proposition 218 requirements to send mailed notices followed by a Public Hearing to have the opportunity to protest.

 

Due to delinquency rates being so low it was asked what GreenWaste analysis would be of the rate structure for them to absorb the delinquencies into the program and Green Waste speculated that it would be an increase of about $.10 per service.

 

M/S/C Stevens, Houghton to approve Step No. 1 and Option #2

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

TRANSPORTATION DEVELOPMENT ACT (TDA) DISCUSSION

 

Susan Price, City Manager reviewed the staff report and gave staff’s recommendation to hear the Caltrans presentation and discuss any issues of concern. 

 

Scott White and Sandy Smith with Caltrans District 2 Planning Office provided an overview of the TDA and issues that directly affect the City.

 


How funding and decisions were made for the funding were addressed.  It was discussed as to what happens if transit services end up costing more money than we actually get in revenues available under the Transportation Development Act.  The answer provided was that the Transportation Development Act only applies to the revenue provided under the Transportation Development Act. There are two sources, which are the Local Transportation Fund and Transit Assistance Fund. The bottom line is that you are only required under that to expense funds to provide up to the amount of funds you get and anything beyond that would have to be done through a voluntary fund act arrangement. 

 

Definitions of the “Unmet Transit Needs” & “Reasonable to Meet” under the Tehama County Transportation Commission were reviewed.

 

The major issue confirmed was that the requirements for use of the funds and that the City is not required to expend more funds than they receive.

 

Informational Only

 

 
PUBLIC HEARING – GRANT PROJECTS FISCAL YEAR 2004/2005 – COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

 

Susan Price, City Manager reviewed the staff report and gave staff’s recommendation to direct staff to proceed with potential preparation of Fiscal Year 2004/2005 and General and Economic Development Allocation Applications for one or more projects as appropriate contingent upon the determination by staff that the project (s) meet all requirements for application submission.

 

This is a Public Hearing to discuss and solicit input on the 2004/2005 Community Development Block Grant Program.

 

The City of Red Bluff may apply to the Community Development Block Grant Program for a total of up to $800,000 per year from the General and Economic Development components combined.  Up to $500,000 per single application per year may be awarded from either the General or Economic Development component.  Grants up to $35,000 per year from the General Planning and Technical Assistance allocation and up to $35,000 per year from the Economic Development Planning and Technical Assistance allocation may be awarded and do not count toward the $800,000 cap.  The Native American allocation is available for eligible activities in areas with concentrations of Native American Indians not federally recognized as an Indian tribe or rancheria.  The amount of Native American funds available varies each year, and a grant from this allocation does not count toward the $800,000 cap.

 

The major activity categories of the Community Development Block Grant Program are:  General and Economic Development Planning and Technical Assistance, Housing-New Construction, Housing-Acquisition, Housing-Rehabilitation, Community Facilities, Public Services, Public Works, and Economic Development.  Projects funded with CDBG funds must carry out at least one of three National Objectives as follows: benefit to Targeted Income Group (TIG) persons, elimination of slums and blight, and other urgent community development needs.

 

The City must hold two public hearings each year that an application is made for funds. The first public hearing must be held to discuss and receive input on possible eligible projects. A second public hearing must be held if or when any application is submitted.

 

Citizen participation in this process is encouraged and desired.  A public information file is maintained on the program and on each particular grant and is available to the public at Red Bluff City Hall, 555 Washington Street, Red Bluff, California 96080. Any written comments on the program or projects may be submitted to the City of Red Bluff, 555 Washington Street, Red Bluff, California 96080.  Persons needing technical assistance to develop proposals for funding through the Community Development Block Grant Program may contact the City Manager.

 

Programs funded through CDBG will not result in the permanent displacement of people due to the activities of the program.  If relocation of assisted persons or households will be required as a result of the grant activity funded, the City will prepare and submit to the Community Development Block Grant Program a Residential Antidisplacement and Relocation Assistance Plan.

 

Any assessments resulting from a CDBG-funded project will not be paid for by persons in the very low income category (50% of the median household income in Tehama County).

 

A voluntary sign-up sheet was passed around indicating anyone that was present for the Public Hearing for the Grant Program.

 

The purpose of the Public Hearing was to inform citizens and the City Council about opportunities for Community Development Block Grant funding and obtain suggestions for funding.

 

Mayor Flynn opened the Public Hearing.

 

Susan Price, City Manager, made a suggestion to consider a planning grant be considered to assist in funding any consultants needed in the Antelope Sewer Project and any other information needed to move along on that project. It was suggested that it be an economic development planning grant application as the main area for impact concern for the City is the commercial area.

 

Hearing no other comments Mayor Flynn closed the Public Hearing

 


M/S/C Frey, Avilla to proceed with potential preparation of Fiscal Year 2004/2005 and General and Economic Development Allocation Applications for one or more projects as appropriate contingent upon the determination by staff that the project (s) meet all requirements for application submission.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

PROFESSIONAL AUDITING SERVICES FOR THE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2004 AND THE ANNUAL TRANSPORTATION DEVELOPMENT ACT FUND AUDIT FOR FISCAL YEARS ENDED JUNE 30, 2004

 

Margaret VanWarmerdam, Finance Director, reviewed the staff report and gave staff’s recommendation to discuss and provide direction to City staff regarding the provision of professional auditing services for the Annual Financial Report and Annual Transportation Development Act Fund Audit for Fiscal Year 2004/2005

 

M/S/C Houghton, Avilla to provide direction to City staff regarding the provision of professional auditing services for the Annual Financial Report and Annual Transportation Development Act Fund Audit for Fiscal Year 2004/2005.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

MOBILE FOOD VENDOR DISCUSSION

 

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to discuss the mobile food vendor issue and provide direction to staff.

 

The City has received additional requests from mobile food vendors to operate in the downtown area of the community and it was discussed as to whether there is a need for regulations, restrictions, and fees.

 

Mobile Food Vendor Jim Turner was present to explain that he had to abide by Tehama County & Fire Standards as well as various license fees and encroachment permits. 

 

Foodservice on Private Property versus Public Property issues were discussed and public rights of ways are handled differently on each of these.

 


M/S/C Houghton, Stevens to leave the mobile food vendor issue the way it is currently and bring it back at a later date if needed.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

APPRAISAL AND RIGHT OF WAY ACQUISTION SERVICES; 3 MG RESERVOIR AND PIPELINE PROJECT, AMENDMENT NO. 2

 

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to approve Contract Amendment No. 2 for the 3 MG Reservoir and Pipeline Project appraisal, acquisition, and right of way contract with Martine Appraisal & Acquisition in the amount of $5,300.

 

M/S/C Stevens, Houghton to approve Contract Amendment No. 2 for the 3 MG Reservoir and Pipeline Project appraisal, acquisition, and right of way contract with Martine Appraisal & Acquisition in the amount of $5,300.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

AWWA ANNUAL CONFERENCE

 

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to discuss the Public Works Water Supervisor’s attendance at the AWWA Annual Conference in Las Vegas, Nevada for this year and provide direction to staff.

 

M/S/C Houghton, Avilla  to approve the Public Works Water Supervisor’s attendance at the AWWA Annual Conference in Las Vegas, Nevada for this year and provide direction to staff.

.

AYES:            Councilmembers:            Avilla, Flynn, Frey and Houghton

NOES:            Councilmember:            Stevens           

ABSENT OR NOT VOTING:             None

 

 


TEHAMA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT; AB3030 TECHNICAL ADVISORY COMMITTEE ANNUAL REPORT

 

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to accept the AB3030 Groundwater Management Plan Technical Advisory Committee 2003 Annual Report provided by the City’s representative.

 

M/S/C Stevens, Avilla to accept the AB3030 Groundwater Management Plan Technical Advisory Committee 2003 Annual Report provided by the City’s representative.

 

AYES:            Councilmembers:            Avilla, Flynn, Frey, Houghton and Stevens

NOES:                                                None               

ABSENT OR NOT VOTING:             None

 

 

COMMITTEE REPORTS/COUNCIL COMMENTS

 

Councilmember Houghton thanked everyone from the City Staff for the Get Well Card he received.

 

 

ADJOURNMENT

 

At 9:15 P.M. Mayor Flynn adjourned the meeting to April 20, 2004 at 7:00 P.M., in the Red Bluff City Council Chambers. 

 

                   s/b Forrest Flynn

                                                                                                     Mayor

 

ATTEST:

 

s/b Gloria Shepherd

 City Clerk